The quick answer
The right checklist starts with your business structure and right to use the premises. A proprietorship, partnership and company do not have identical evidence. The live REG-01 form requests documents based on the selected constitution, people and occupancy type.
Keep readable originals and separate upload copies. Consistent names and addresses reduce avoidable clarification work, but a complete folder does not guarantee approval. The portal’s accepted document choices determine the requirements for your application.
Before you begin
- Your actual business constitution and PAN-linked legal name.
- The principal premises and whether they are owned, rented or used with consent.
- Details of the proprietor, partners or directors and authorised signatory.
See how the pieces connect
Identity
Match the business and person records.
Authority
Show who can act for the entity.
Premises
Support the selected ownership or occupancy type.
Upload
Check legibility, file limits and consistency.
Work through the steps
Create folders by application section
Separate constitution, person, authorisation and premises files. Name documents by their purpose rather than placing every scan into one unexplained file. Keep the full originals separately.
Prepare constitution evidence
A partnership may need its deed; a company or other constituted entity needs relevant formation evidence. Select the true constitution first, then use the documents the portal requests for that type.
Prepare the requested person records
Keep PAN-linked names, photographs and relevant identity information for the persons requested by the form. Use names from their actual records rather than shop nicknames or abbreviated contact labels.
Prepare signatory authority
Organise the applicable authorisation or board resolution and acceptance where required. Access to a phone that receives messages does not by itself establish authority to act for the business.
Match premises evidence to occupancy
Use accepted ownership evidence for owned premises. For rented or consent premises organise the applicable agreement or consent and the owner’s supporting premises evidence. Check that the address matches the application.
Check scans and file limits
Keep relevant pages, signatures and addresses readable after compression. Use the file formats and size limits shown by the portal. Share identity files only with authorised people who need them.
Compare the final form with the folder
Before submission, check every name and address against the evidence. Save the submitted application and later clarification responses with version dates so old files cannot be confused with current ones.
A worked example
A useful folder follows the application
Illustrative organisation for a rented shop; this is not an exhaustive statutory checklist.
| Folder | Typical purpose | Quality check |
|---|---|---|
| Business | PAN-linked identity and constitution | Entity type and name agree |
| People | Requested identity details and photographs | Correct person and legible image |
| Authority | Signatory authorisation | Signer authorised for the entity |
| Premises | Tenancy or consent and supporting evidence | Address and occupancy match |
The folder makes preparation easier. Your live application determines which of these documents and any additional evidence are required.
Common mistakes to avoid
- Following a generic checklist without checking the business constitution.
- Leaving an address mismatch unexplained.
- Compressing a scan until signatures or key details disappear.
- Sending sensitive identity documents through unnecessary channels.
Questions you might have
Are bank details always collected during initial registration?
Not every detail is collected at the same stage. Follow the live application and applicable post-registration bank-detail requirements.
Should I retain uploaded copies?
Yes. Keep the exact submitted versions, application reference and acknowledgements so a later clarification can be answered consistently.
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Sources and further reading
Official rules and portal screens can change. Use the linked authority for the current requirements; the figures in our worked examples are illustrative.